DataTrace Title Support

Nationwide: Enhanced Name 2.0

Posted by Andrea Henney on 12/11/23 10:23 AM

Enhanced Name 2.0 is now available for all counties nationwide. DataTrace has completely redesigned the search logic for Enhanced Name for General Name (GI), Grantor/Grantee (PI), and True Grantor/Grantee (where available). The newest logic is controlled by the Last Name Match Settings bar along with a logic called Contains. The input screens are formatted for ease of use for requesting an individual name vs a business/trust, but the system no longer does a categorization on those names (individual vs business vs trust labels).

Search Logic Improvements – Individual Name Logic

  • Searches name as a string even though it is entered as Last, First, Middle
  • DataTrace predefined common nicknames are available for first name only
  • Run/Reverse generates additional results by reversing last name and first name
  • Middle Name field will allow users to enter an initial or full middle name (up to 12 characters)
  • Foreign prefix combinations are automatically run when foreign prefixes are identified in entered name. 
  • Contains logic is applied to the whole name entered as opposed to last name only.  Combinations of the entered name utilize 2 out of the 3 words no matter how they are entered.


Search Logic Improvements – Business/Trust Name Logic

  • Merge Business and Trust search into a single search.
  • Specific words will generate results that may have been entered as an abbreviated word. 
  • Special characters are removed and replaced with a space. 
  • Consecutive double and single letters are squeezed together
  • Numeric values and word values for numbers are converted to numeric values and then into word form; both are checked.  
  • If entered name ends with an “S” to make the word plural, the word is also searched without the “S”. 
  • Low weighted words to avoid unnecessary returns.  (Family, Trust, and other common words)
  • Wild card character (*) can be used in the end of a business name string.  
  • Words from entered name are matched anywhere in the database name, in any order.
  • Business/Trust matching percentage also controls contains logic.
    • 75%, 50% a match is found when 60% of the entered words are found in the name string.
    • 90%, 100% all entered words are matched exactly as entered.


Click Here to download the latest documentation

Topics: DataTrace System Enhancement, DataTrace System (DTS), DTS Enhancements